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Flight Operations Scheduler

Flight Operations Scheduler
Chantilly Air, Inc.
Published
Friday, April 9, 2021
Location
Manassas, VA
Category
Default  
Job Type
Other  

Description

Flight Operations Scheduler reports to the Director of Aircraft Management and Charter.  He/she is the primary scheduler responsible for ensuring that all scheduling duties are carried out timely, efficiently, and accurately with the support of the Flight Operations Coordinator.  He/she is responsible for providing extraordinary customer service focused on anticipating our clients’ needs and exceeding their expectations.        

* This is NOT a Remote Position 

Will work in the office 5 days a week + remote On Call hours 

Essential Duties & Responsibilities

This is NOT a Remote Position 

Will work in the office 5 days a week  + remote On-Call hours

During regular & on-call shifts

  • Analyze aircraft fleet and pilot utilization to best serve client and company needs.
  • Coordinate with the DOM and the CP to ensure each flight is operated within governmental and company policies.
  • Schedule in-fleet and sub-out aircraft owner and charter flights utilizing a combination of our flight operations scheduling platform, aircraft sourcing platforms, and individual broker client platforms.
  • Review each client’s general preferences, agreements in place, and specific trip requests and ensure compliance prior to releasing each flight.
  • Advise Chief Pilot or designee per GOM, regarding International, Mountain, etc. operations.
  • Coordinate international handling, US & Non-US Customs, safety, health, and regulatory requirements as applicable.
  • Coordinate airline flights, rental cars, chauffeured ground transportation, lodging, and in-flight catering, for passengers and crew as applicable, utilizing various online reservations platforms and manually through direct vendor contact.
  • Prepare and provide domestic and international documentation necessary for flight release.
  • Ensure all trip logistics are completed in a timely manner and reconfirm each detail prior to the aircraft’s departure.
  • Provide trip preflight briefings to each crewmember assigned 24-48 hours prior to initial departure, or as soon as possible, following manual guidelines.
  • Other duties per the SDP Manual.

Additionally during on-call shifts:

  • Download TSA lists and run name checks per security manual guidelines.
  • Flight follow with crew per manual guidelines and update flight status with clients as applicable.
  • Full day on-call shifts - Verify aircraft flight logs and crewmembers’ flight times.

In the absence of the Flight Operations Coordinator the Flight Operations Scheduler will:

Daily:

  • Download TSA lists and run name checks per security manual guidelines.
  • Meet each morning via MS Teams with Jet Center CSR to facilitate aircraft fleet arrivals and departures.
  • Import contract fuel vendors' spreadsheets into the flight operations software as received.
  • Verify aircraft flight logs and crewmembers’ flight times.
  • Consistently monitor NBAA air traffic email alerts and share relevant details with team.
  • Add NOTAM details, TFR details, and other pertinent airport restrictive information to the airport's data within the flight scheduling software.

            Weekly

  • Review Wyvern Wingman status online weekly and coordinate the completion of any needed revisions or updates.
  • Monitor & verify the accuracy of the TSA-DHS Master Crew List.

As Needed

    • Coordinate crew flight training in support of the chief pilot; airline flights, rental cars, and lodging for crew, utilizing various online reservations platforms and manually through direct vendor contact.
    • Coordinate crew meetings per the chief pilot's instructions.
    • Coordinate safety meetings per the safety coordinator’s instructions.
    • Revise the TSA-DHS Master Crew List.
    • Request new and renewal International Overflight Exemptions.
    • Respond to air charter broker’s vendor documentation and insurance certificate requests.

Education

  • High school diploma or equivalent required
  • Degree in aviation or related field a plus

Requirements

* This NOT a remote position.  Will work in the office 5 days a week + remote On-call hours

Traits & Skills Required:

Experience in the following areas Required:

  • FAA Part 91 & 135 Flight & Crew scheduling
  • 2+ years charter operations experience
  • Impeccable customer service
  • Professionalism
  • Superior attention to detail
  • Extremely organized
  • Calm under pressure
  • Independent judgment
  • Pleasant and positive demeanor
  • Clear and concise communication
  • Discretion in dealing with confidential information
  • Microsoft Office Suite
  • Advanced technological aptitude

Experience in the following areas a plus:

  • Travel industry experience
  • International handling experience
  • Aircraft charter broker sales
  • Microsoft Teams and other MS Suite Apps
  • FOS or other flight operations scheduling program
  • Safety Management Systems knowledge

Working Conditions

* This NOT a remote position.  Will work in the office 5 days a week + remote On-Call hours

Requires working various shifts which may include, nights, weekends, and additional remote On-Call after hours shifts.

Will require working on Holidays.

Physical Requirements

  • Valid driver's license
  • English language skills (e.g. C2 proficiency level or equivalent)
  • Must be able to pass a pre-employment and random Drug Screenings, a Criminal Background Check, a DMV Records Check, and Previous Employment Verification.

 If you wish to be considered for this position follow these instructions:

  1. Complete the Employment Application
  2. Attach a copy of your Resume
  3. Attach your Cover Letter

Please do not call to inquire about the position

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